Printing at a commercial scale is complex and expensive, from acquiring the hardware to the logistics of maintenance, servicing, and supplying paper and toner. However, a large part of a firm’s printing costs result from human error. A single worker can cost their company thousands of dollars annually through unnecessary printing, and a printer-related data breach may even destroy a firm. The complexity of printing has driven many companies to embrace managed print services as the solution.
The Print Management Challenges Accounting Firms Face
One of the foremost challenges growing accounting firms face with print management is the sheer volume of printing and scanning they do. Busy employees who have other things to do, with varying familiarities with tech will inevitably make mistakes. These errors can add up to massive waste printing costs and operational delays.
Printing Errors: An Expensive Time Sink
Statistics compiled by Office Dasher state that the average firm spends up to 3% of revenue on print, and that’s the tip of the iceberg. Printing is a major burden on an accounting firm’s IT department; Marconet found that up to 50% of help desk calls are print-related. Most companies struggle with large, avoidable expenses and time costs related to printing, but that’s not the most serious problem.
Unsecured Printers: A Leading Source of Data Breaches
On the contrary, a lack of specialized knowledge can result in print-related mistakes that may sink a firm. Many are unaware that printers can be vectors for attacks by hackers and leave their printers unsecured. Gitnux found that the majority of firms did not know how to secure their printers and that 63% of businesses it surveyed had suffered print-related data breaches in the previous year.
Your Solution: Managed Print Services With CPC Office Technologies
At CPC Office Technologies, we’ve tailored our range of managed print services to the needs of accounting firms. Our suite secures your printers against hackers and provides insight into printing trends and resource consumption.
We maintain a team of 45 expert technicians with a 93% first-call success rate and an average response time of under four hours. When you have a printing emergency, CPC Office Technologies is here to solve it on the same day.
Each of our printing solutions is unique from customer to customer. We’ll discuss your needs and the obstacles you’ve encountered, then provide you with the right combination of services for seamless printing.
Automated Services
Automated services are one pillar of our print management solutions. One aspect of this is supply fulfillment; if you unexpectedly run out of toner, paper, or other printer supplies, we’ll be able to replenish your stocks as quickly as possible. We keep a wide range of supplies and replacement parts on hand to solve your printing problems.
We also remotely monitor the printing solutions of each of our customers. If an issue arises, we’ll often be the first to know. From there, we’ll reach out to address the problem before it becomes more costly. This keeps your business running smoothly without printing-related disruptions.
Print Tracking
Our print tracking system makes it easy and intuitive to track office-wide printing activities. It automatically records and inventories printer usage in both networked and local printers. This makes it easy to build inventory lists and quotas for each printer, computer, and user. You can spot and eliminate inefficiencies and waste, preventing thousands of dollars in waste per worker annually.
Rules-Based Printing
Rules-based printing enables central governance and security for all printing activities. On the one hand, you can use this tool to prevent people from using inefficient print settings and promote paper-saving duplex printing. Set quotas and manage printing to track costs and resources, and easily run audits on your printing costs.
But rules-based printing isn’t only about saving costs. Mobile printing is convenient but can be insecure and difficult to track. The security and transparency of our managed print services make mobile printing a secure and confidential option, saving time and making work more convenient for employees.
Customers Love Our Managed Print Services
At CPC Office Technologies, we’ve partnered with famous companies like the Grand Marriott Hotel and smaller local companies. Wes Adams, IT Systems Manager for Marriott, had this to say:
“CPC Office Technologies has served the Grand Hotel for over 15 years. With our large fleet of products, we know we can count on them to keep us up and running. If something isn't right, I know that I can call Lane Hodges and Jim Pearce to get it taken care of fast. CPC Office Technologies takes care of us so we can take care of our guests.”
As Wes put it, we take care of printing so that you can focus on fulfilling your business’ mission and serving your customers. Explore our glowing feedback from customers here.
Managed Print Services FAQs
What are print management services?
Print management services cover a range of solutions that help businesses manage, monitor, and secure their printing. Depending on the provider, this may include software to help the company manage its printing or the outsourcing of printing to another firm.
What is an MPS provider?
An MPS (managed print services) provider offers software that provides a full picture of printing operations. This eliminates waste printing and printer-associated data breach risks, ensuring legal compliance in printing and mailing documents.
Why use managed print services?
Optimal print management requires technical proficiency and strong printing-related security and compliance measures. Most companies find partnering with a managed print service provider is the best solution to these challenges.
Transition to Managed Print Services With CPC Office Technologies Today
With help from CPC Office Technologies, accounting firms can save money on printing, protect themselves from data breaches, and maintain legal compliance. Contact us today to learn more about our managed print services for accounting firms and how we can help you streamline and secure your operations.