In many offices, the most overlooked area for security is the copier. From inside threats stemming from improper use, to external threats of data breaches, your devices could be at risk. Unfortunately, even regular office equipment aren't immune to threats, and there are many different kinds of security concerns to consider. Here are a few tips to help you check for vulnerabilities.
Network Security
First and foremost, your network security should extend to your office equipment. Make sure that your copiers and other devices are properly connected to your network. Additionally, check to ensure your network security covers your entire fleet. You should also make sure to scan regularly, and schedule regular maintenance and updates to get the full extent of your coverage. Encryption is also a smart idea for all of your digital business affairs, especially document handling.
Office Habits
Of course, there's much more to security than the unseen network coverage. Most of the security for your equipment comes from smart habits that reduce risks associated with them. Establishing protocols and providing guidelines for best practices can help everyone stay on the same page, and can dramatically reduce the number of potential threats. A few things to consider for that include:
- Regular deletion of data: Many machines store documents on the hard drive, even after you print. Delete after every print job, or at regular intervals.
- Best location for shredder: Discarded documents can often hold sensitive information. Move the shredder close to proximity to your copiers and printers so that employees can easily -- and safely -- dispose of sensitive documents.
- Implement pass codes: It might seem inconvenient at first, but using pass codes is good policy. This ensures that you can keep track of who is printing, and it guards against potential threats.
Get Help
For the most advanced in security and support, let CPC Office Technologies help! Contact us today to learn how we can elevate your security measures.