Ahh, remote work. Wake up. Shower. Eat some eggs while scanning email. Work on the computer all day in your pajamas. Turn the camera off and eat a sandwich during a Zoom. It’s a beautiful world, working from home or in shared spaces. But they’re all missing one important component—copier solutions for remote work.
Enabling remote work with modern copiers wasn't always the norm. In the past, copiers and printers were pretty straightforward— they copied and printed. However, today's landscape has changed. Modern copiers have evolved into multifunctional devices packed with features tailored to meet the needs of remote workforces, allowing businesses to extend their reach across states, countries, and even continents with unparalleled ease.
Copiers + Remote Work: The Future of Efficiency
It’s important to note that modern copy machines aren’t just for copying—they’re for communicating. With your remote workforce becoming more...remote, it’s time to invest in a modern copy solution that keeps you connected while also giving your employees and your business the assets and capabilities you need to take it all to the next level. So, let’s get started and take a deep dive into why copy machines are crucial for your remote workplace.
1. Copiers With Cloud Printing Capabilities
We’re all in the cloud—and that’s good for business. Today’s copiers feature cloud connectivity, which enables remote workers to seamlessly integrate hardcopy documents with their digital workflows, ensuring your remote team never misses a beat. With cloud connectivity, copiers can:
Scan to Cloud
CPC machines can scan documents directly to popular cloud storage services like Google Drive, Dropbox, or Microsoft OneDrive, enabling remote workers to digitize paper documents and instantly store them in the cloud. What’s that mean? Your team can access any document anywhere that has an Internet connection.
Print From the Cloud
Cloud-enabled copy machines allow users to print documents directly from cloud storage. So, no matter where you are, as long as you have a printer handy, you can access and print documents without transferring files or physically accessing the original document, saving time and money for everyone.
Collaboration
Cloud connectivity facilitates collaboration by allowing remote teams to access, edit, and share documents in real-time from anywhere. Employees can work together on projects across the planet and sync up whenever they need to across any time zone.
2. Mobile Printing Capabilities
Go anywhere, work anywhere. That’s a great work/life balance. So when your employees have access to mobile printing, they can easily drop hard copies anywhere around the globe using their smartphones or tablets.
Flexibility
Whether you're at home, in a shared office space, or traveling for business, mobile printing ensures you can always produce hardcopy documents whenever needed. Put simply—the entire world becomes your office.
On-The-Go Capabilities
Want a more streamlined remote workforce? Give them the ability to send print jobs and documents on the go, ensuring you never miss a beat and your clients/employees have everything they need. Send a print job from the café, an Uber, or wherever you are. With mobile printing capabilities, there’s no waiting around.
3. Security
Several mobile printing solutions offer secure print options so you can send a document to the printer while keeping it under lock and key until you’re physically there. This keeps sensitive information out of the wrong hands while also saving time. Other security benefits include:
Remote Monitoring
Remote monitoring ensures you can manage a physical office location no matter where you are—and that means keeping tabs on your printing and copy operations to ensure there are no breakdowns or funny business.
Maintenance
Speaking of remote monitoring, it also allows IT professionals to keep tabs on the health of the copy machine so they can identify issues, schedule maintenance, and order supplies before problems throw a wrench in your workflow. And that means your remote workforce stays on track without any downtime due to repairs.
Cybersecurity
Name someone who hasn’t been hacked at this point. You can’t, right? Copy machines with remote monitoring capabilities provide real-time insights into security breaches and alert you when someone without authorization tries to access sensitive documents. The faster you react, the better your chance of keeping your business safe.
Usage Tracking
When the cat’s away, the mice will play. If you’re running a remote team, keeping costs to a minimum is vital. But how do you do that when you’re not physically there to keep employees from wasting paper, toner, and time? Remote monitoring helps you track machine usage, which in turn will help you effectively manage costs.
Copier Solutions for Remote Work and The Future of Your Business
So there you have it. Modern-day copy machines and printers do much more than print—they help you effectively manage a global remote workforce securely and efficiently so your entire team gets the documents they need right when they need them.
Add in the time/cost savings of remote printing and document-sharing capabilities, and you have yourself a well-oiled workforce that everyone else will want to copy.
Get Florida/Alabama Remote Office Equipment From CPC Tech
In today's digital age, enabling remote work with modern copiers is essential for businesses to maintain productivity. CPC Office Technologies offers copier solutions for remote work, ensuring that your team in Florida and Alabama has access to the best remote office equipment. Our copiers with cloud printing capabilities are designed to meet the demands of a decentralized workforce. Whether you're adapting to the new norm of remote work or looking to upgrade your current setup, our solutions are tailored to fit your needs. Discover how we can transform your remote work experience with our advanced copiers. Call us today at 800.367.7468 or Contact Us to explore our range of offerings.