Running a successful business requires lots of decision-making. From large-scale decisions involving expansion or budgets to simple day-to-day decisions, it often seems that making decisions is your career. When it comes to deciding on new office equipment, what seems like a relatively small decision can make a big impact overall. If you are in the market for a new office copier, here are a few of the choices you might face, along with some tips to help you narrow your selection.
Copier or MFP?
One of the first things to decide upon is which type of office equipment best suits your overall needs. For example, you might think you just need a copier, but a multifunction device might be a better fit. Multifunction systems have the all-in-one capability -- they print, copy, scan, and fax -- but they also often end up playing key roles in daily operations and workflow. However, multifunction units can be more expensive than standalone copiers. And, some businesses require document handling that only a standalone copier can provide.
Lease or Buy?
Deciding whether to lease or buy your new equipment depends on many different factors. For starters, buying requires more money down, and for start-ups, that's not always ideal. If you know your document handling is going to change dramatically in the near future, that could have an impact on the functionality of your equipment. On the other hand, buying has numerous advantages in overall cost benefits and freedom. Signing a lease might not be a good long-term plan for you. No matter which option is best for your particular business needs, finding the right device to fit your copying and document requirements is key.
Costs or Features?
Of course, cost is usually the highest priority, and it would be silly to pretend like it isn't. However, when it comes to the overall cost of ownership, it's important to remember that there's more to it than the price tag. Additional costs such as supplies and maintenance can often influence the overall dollar amount you're spending on a device. And, not accounting for the features you need can cost you more down the road. We recommend taking a comprehensive approach to copier selection by understanding overall costs and balancing that with the features your office needs. For expert advice and selection, CPC Office Technologies has you covered. Contact us today to learn more!