If you have a scanner or multifunction copier and you’re not using the scanning function to make work easier and more efficient, it’s time to take a closer look at what it can do.
The Best Ways to Utilize a Scanner
Scanning is a simple way to dramatically change your document handling, offering your business new possibilities for storage, backups, and collaboration.
Storage
If you’re still relying on filing cabinets to store important documents, it’s time for a change. Scanning your files to digital formats creates a safer environment with easier handling and control. You can reduce the amount of physical space required for storage, and you can better manage the older files you need to keep.
Backup
You already know that backing up is absolutely necessary. But are you backing up your paper documents? Scanning is the best way to create a digital format that enables easier storage. Having digital backups of paper documents helps you stay in compliance, get back on your feet in the event of a catastrophe, and look up old files quickly.
Collaboration
Trying to collaborate using paper documents is time-consuming and costly. Waiting for signoffs on files, swapping edits, reprinting and distributing after ever change – it takes too much of your valuable time and resources. Collaborating on digital formats makes much more sense. Use your scanner to transform your work into editable PDFs or other formats and share with team members via the cloud. You’ll be amazed at how much time and money you’ll save.
Scanners are incredibly versatile and useful pieces of office equipment. If you’re not putting yours to work, you are missing out. Whether you need a new scanner or want to learn more about how to better utilize what you’ve got, CPC Office Technologies can help! Contact us today to learn more about this fantastic office tool.