How does information flow through your business? If you don't have a comprehensive solution to answer this question, you're losing time and money. From processing invoices to collaborating on critical projects, there are a considerable number of steps and repetitive processes that could be streamlined with document management. Here's a summary of how a document management system can reduce the number of steps your employees take to complete everyday tasks.
Tracking down information — Knowledge workers waste thousands of hours a year searching for documents. In many cases, records go missing indefinitely, only to turn up later (and too late) in the wrong filing cabinet, in a briefcase, or lost in a confusing computer filing system. A document management system can get information to the right location the moment it enters your workflows. Locating them later takes just a few seconds, and you'll have tangible evidence of how much time your document management system has saved your company.
Eliminating process redundancies — If you're stuck with a paper-based filing system, you're painfully aware of how many steps are required to pay an invoice, reconcile an expense account, or process a purchase order. Electronic document management can automatically route information via your multifunction system to the next step in a process, eliminating the bottlenecks and repetitive procedures common with paper-based methods.
Securing your information — No matter how hard you try, there's no definitive solution for securing paper documents, and files stored on computer hard drives are at risk of theft or disaster. By implementing a document management system, you'll have control over who can access your information, and since everything is backed up in cloud storage repositories, your data is always available, no matter what happens.
Are you happy with the way your current system operates? To learn more about document management and process automation, contact us at CPC Office Technologies today!