Is your current method of document handling working for you? If you are still relying on outdated, manual processes using primarily paper documents, there's a good chance some change could do you good.
What Actions Can You Take A Document Management System?
Document Management gives businesses a new opportunity to address paper practices. It may seem daunting to utilize cloud computing and digitize documents. However, with document management, the transition is smooth. It also helps you take action on some of the most troublesome parts of documentation. Here are three key actions a document management service helps you take.
1. Reclaim Time
The main problem that comes up again and again in regards to relying on hard copies is time. Specifically, the amount of time it takes to process, store, archive, and find documents. When files are misplaced, mislabeled, or lost, an employee has to spend valuable time hunting for what they need. With document management, the problem of lost time is solved. It's easy to search by a number of variables: document type, keyword, and more. Scanning your older documents is a breeze, and OCR technology grabs all the information needed in order to send it to the right location.
2. Rethink Security
While we often think of external sources as security risks, the truth is there are plenty of internal security risks, too. It isn't always malicious; in fact, it's often simply error that causes the problem. Moving sensitive documents to digital formats and using a document management service helps you secure those critical documents and reduce risk. You can control who has access to particular files or see who has made changes. Document management can also help you retain regulatory compliance.
3. Revisit Processes
Paper processes are cumbersome. From passing around documents to be signed to digging through filing cabinets, there is much to lament when it comes to those outdated processes. Document management helps you transform the way you handle workflows, and it automates processes.
Take action on your document handling & get started with document management by contacting us today.