When an office is suffering from productivity problems, the whole business suffers. If the problem persists, there can be long-term consequences such as lost customers, high employee turnover, and overspending. In many cases, productivity problems can be traced to a root cause like inefficient protocols or too many steps required to accomplish a task. If your office is dealing with a productivity slump, it's time to take a look at solutions. One we'd like to recommend is Document Mangement.
Productivity Solutions with Document Management
Document Management can offer productivity solutions by reducing or eliminating your reliance on paper documents. This seemingly tiny part can make a huge impact on your business. When you and your employees only have to deal with digital formats, it's faster to send and receive documents, as well as edit and track changes.
Just think about it: When you're dealing in paper, you have so many steps to contend with for one simple form. First print, then fill out, then share, file, store... whatever the case may be, there are always many steps when you have any kind of physical documentation. Not to mention the physical storage requirement -- those bulky filing cabinets or stacks of paper on desks. How does anyone get anything done? Okay, we might be exaggerating, but we promise you will see how inefficient paper can be if you follow the life cycle and workflow of a given set of documents.
Now, picture this: You generate a workflow from your multifunction printer. One employee accesses an editable PDF via email, fills out the form, saves it to the cloud, and tags the next person who needs to see it. That person quickly pulls it up in the cloud, then maybe emails it straight to a client. Similarly, your accounting team can create and send invoices in minutes, so you'll get your payment faster. See how there are so many possibilities when you have document management?
At CPC Office Technologies, we're pretty obsessed with the revolutionary nature of Document Management. To get started or learn more, contact us today!